Default data for the Category 1, Category 2, and Status fields may be set in the Create Serial Control Wizard properties.
The Basic tab contains the following fields providing basic identification for a serial subscription under serial control. When checking in issues, this tab is referred to as the Control Tab, but it does not include the control ID, vendor title, or subscription ID information. It does include the date created.
The Basic tab includes the following fields.
| • | Control ID or New Control ID |
| • | Status |
| • | SISAC ID |
| • | Vendor Title # |
| • | Category 1 and Category 2 |
| • | Category 1 and Category 2 |
| • | Base Call Number |
| • | Class Scheme |
| • | Date Created |
| • | Subscription ID |
Default data for the Category 1, Category 2, and Status fields may be set in the Create Serial Control Wizard properties.
This field contains a unique serial control ID. In a multi library system that has a decentralized journal receipt, each library must have its own control record. However, each library’s control records may be linked to call numbers on the same title record. The control ID may be an abbreviation of the serial title or its base call number, but each control ID should follow the same pattern (ISSN, base call number, title algorithm) with a prefix or suffix identifying the owning library. The control ID may also be system generated. This is controlled through the Generate New Control IDs Automatically behavior in the wizard properties. If this field is selected, control IDs will be automatically generated. If it is not selected, the user is prompted about whether a control ID is to be created.
Note: If multiple controls are associated with a title, each call number should be indicated in the control ID so that the control may easily be selected from a list of controls retrieved after an item search.
If you create a control ID with leading or trailing spaces, these spaces will be retained when you save the record.
The label for the serials Status field may be defined by the library. It could be defined as Subtype to indicate different types of subscriptions, for example. While this label is defined once, it can be used in both the Create Control and Modify Control windows. Additions, modifications, or deletions to this policy list may be made through the Serial Control Status wizard. The delivered definitions include the following.
| • | An ACTIVE serial control status indicates a current subscription. |
| • | A CANCELED status means that either the library or the vendor/publisher canceled this title. |
| • | A status of NEW indicates a new subscription about to start or just starting. |
| • | A RENEWED subscription has been restarted for the next publication cycle. |
The purpose of this optional field is to help denote special characteristics of a control record. Select an appropriate characteristic definition from the list. The characteristics can then be used for management and statistical analysis using reports.
This field contains the title’s ISSN in the form of 9999-1111. This field should be nine characters long; the first four characters are always numerals; the numerals are followed by a hyphen, then the last four characters. Of these last four characters, the first three are always numerals; the last character may be numeral or an X. If the bibliographic record contains an ISSN in the 022 subfield a, this information will be carried to the SISAC ID field in the control record.
SISAC is an acronym for the Serials Industry Standards Advisory Committee. This group promotes the uses of a machine-readable barcode on every serial issue to simplify and speed checkin procedures. Every title is assigned a SISAC ID (the ISSN) which may be entered in the control record. Every issue of that serial is printed with a SICI (Serial Issue and Contribution Identifier) barcode and label. This barcode and label consists of the SISAC ID and coded issue/date information. During the checkin process, a user scans the issue’s SICI barcode or types the printed characters below the barcode to check in the issue. If this field is left empty, a SirsiDynix Symphony generated number is the default
Note: WorkFlows validates ISSNs typed in serial control records. A warning message will display if the ISSN contains invalid characters, or whose digits do not pass the validation calculation described in the standard for this number. However, an invalid ISSN is not prevented from being saved to the serial control record.
This field contains an identifying number assigned to the serial title by your subscription vendor. Typically this title number will appear on your subscription vendor’s invoice.
Note: In a multilibrary system, vendor records belong to the library that created them.
These demographic fields contain values from the Serial Control Category 1 and Serial Control Category 2 wizards found in the Serial Control Configuration wizard group. Your library decides what type of information will be used in these fields and may also determine how these categories are labeled. The generic SirsiDynix Symphony labels for these fields are Category 1 and Category 2. The purpose of these optional fields is to help denote special characteristics of a control record that is common to a group of serial controls.
For example, your library may want to track the publication status of a serial control (as opposed to the subscription Status), and define values such as CEASED or SUSPENDED. Another use of these fields might be to indicate how a subscription is acquired. You might define values such as GIFT, MEMBERSHIP, or SUBSCRIPTION.
The call number in serial control may be referred to as the Base Call Number. The base call number is the call number of the item with which the serial control record is associated. A title’s call number is initially copied into the control record to provide the base call number for the title. As copies are received and added as call numbers (volumes), this original call number can be removed. It may be helpful to create a title where the first call number has no associated copy. If no call number is selected when a serial control is created, the first call number attached to the bibliographic record is selected by default, or use the call number to group received issues. If more than one call number is attached to the bibliographic record, the selected call number will be transferred to the Base Call Number field of the control record. As issues are received, item copies may be automatically added to the collection under one base call number. If item records are created as part of the check in process, the issue prediction information is added to the base call number for each issue received.
For more information, go to Setting Up Serial Control Titles.
Note: If you create a base call number with leading or trailing spaces, these spaces will be retained when you save the record.
This policy name identifies the call number’s class scheme, such as LC, Dewey, or SuDoc.
Automatically supplied by the system, the date that a record was created (or duplicated) displays in this field. This date is not modifiable and is automatically maintained by SirsiDynix Symphony.
This field represents the vendor-assigned ID for your subscription. Typically, the subscription ID will appear on your subscription vendor’s invoice.
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