| • | How do I change a vendor’s discount policy? |
| • | What are the differences between discount types? in FAQs: Adding Vendors |
| • | What if I have a standard across the board discount with a vendor? in FAQs: Adding Vendors |
| • | FAQs: Processing Vendor Refunds and Credits |
| • | How do I indicate a vendor has a tax exempt status? |
| • | What happens to existing invoices if a vendor’s tax exemption status changes? |
| • | What does the message about “vendor tax exemption conflicts” mean? |
| • | What do I do if SirsiDynix Symphony is configured to automatically calculate tax amounts, but the vendor sends invoices where the line item amounts include tax? |
How do I change a vendor’s discount policy?
When you are creating or modifying a vendor record, if the discount type is None, only the Discount Type field appears on the Discount Table Tab. You must select either Monetary or Quantity to display a discount table to fill out. If you modify an existing discount type from Monetary to Quantity or vice versa, you must click OK to update the record and view and modify the new discount table. Once data for the table is entered, click OK again to save your changes.
How do I indicate a vendor has a tax exempt status?
If the Vendor Tax Exemptions policy in the Global Configuration wizard is set to Use Vendor Tax Exemptions, vendor records will include the Tax Exempt Vendor setting to specify whether the vendor has a tax exempt status. If a vendor has a tax exempt status, materials ordered from the vendor are not subject to taxes. When an invoice is created, the Tax Exempt Vendor field on the Invoice tab of the invoice inherits the value of the Tax Exempt Vendor setting in the vendor record. If the vendor has a tax exempt status, no tax and tax rebate lines will be added to the invoice, and tax and tax rebate invoice lines cannot be added manually to the invoice with the Add Invoiceline tool or wizard.
To indicate a vendor has a tax exempt status
| 1 | Make sure the Vendor Tax Exemptions policy in the Global Configuration wizard is set to Use Vendor Tax Exemptions. |
| 2 | Start the Modify Vendor wizard. |
| 3 | In the Vendor Search step, identify the vendor you want to modify. |
Select a vendor, and click Modify This Vendor.
| 4 | Click the Vendor Information Tab. |
| 5 | Under Tax, select the Tax Exempt Vendor check box. |
Click Modify This Vendor to save your changes.
| 6 | Click Close to exit the wizard. |
What happens to existing invoices if a vendor’s tax exemption status changes?
A tax exempt vendor may have its exemption status change to be non-exempt. You can change the Tax Exempt Vendor setting in the vendor record or in a particular invoice to match the vendor’s new exemption status.
| • | If you change the setting of the Tax Exempt Vendor check box in the vendor record, existing invoices are not affected. The invoices you create after changing the Tax Exempt Vendor setting will inherit the new vendor tax exemption setting. |
| • | If you change the Tax Exempt Vendor check box in the invoice from selected (Yes) to cleared (No), and the Invoice Tax feature is configured to calculate taxes automatically, tax and tax rebate invoice lines will be automatically added to the invoice. |
| • | If you change the Tax Exempt Vendor check box in the invoice from cleared (No) to selected (Yes), and the invoice contains tax and tax rebate lines, all tax and tax rebate lines are removed from the invoice. The invoice totals are recalculated, and funds originally specified in the tax and tax rebate lines are adjusted. You will be prompted to confirm the removal of the tax and tax rebate lines before the invoice is modified. |
What does the message about “vendor tax exemption conflicts” mean?
If the Tax Exempt Vendor check box is selected in the Vendor Information tab, the following message displays if the Tax Paid to Vendor check box and/or the Tax Included in Invoice Line Amounts check box is also selected.
The vendor tax exemption conflicts with other vendor tax fields.
If the Tax Exempt Vendor check box is selected, the Tax Paid to Vendor field and the Tax Included in Invoice Line Amounts field must be cleared because they do not apply to a vendor who supplies ordered materials that are exempt from taxes.
If the Tax Exempt Vendor check box is cleared (meaning the materials ordered from the vendor are subject to taxes), then the Tax Paid to Vendor check box and/or the Tax Included in Invoice Line Amounts check box can be selected.
What do I do if SirsiDynix Symphony is configured to automatically calculate tax amounts, but the vendor sends invoices where the line item amounts include tax?
Modify the vendor record to select the Tax Included in Invoice Line Amounts check box. When you create an invoice using the Add Invoice wizard or Add Invoice for Order helper, the invoice inherits the setting of the Tax Included in Invoice Line Amounts check box in the vendor record. As you add invoice lines to the invoice, you are prompted to enter the invoice line amount that includes tax in the Amount Including Tax field. The Amount Including Tax field specifies the vendor final price including tax. SirsiDynix Symphony will do the following when automatically calculating taxes on the invoice line.
| • | If the tax handling for all of the taxes (Tax1, Tax2, and Tax3) on the invoice line is set to Exempt or Zero Rated, SirsiDynix Symphony does not add any tax invoice lines. The Amount Including Tax field (vendor final price including tax) and the Amount field (vendor final price) will contain the same value. |
| • | If the tax handling for any of the taxes (Tax1, Tax2, or Tax3) is set to Standard or Rebate, SirsiDynix Symphony takes the value you entered in the Amount Including Tax field and determines how much of the amount is the vendor final price and how much is tax. SirsiDynix Symphony then creates Tax/Fund, Tax/Adjust, Rebate/Fund, or Rebate/Adjust invoice lines with the proper tax and tax rebate amounts according to the settings in the Acquisitions Session Settings wizard and policies. |
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