Global Authority Change Helper

WorkFlows Toolkit > Helpers > Global Authority Change Helper

Global Authority Change Helper

The Global Authority Change helper updates bibliographic headings in catalog records to the new authorized form based on the 4XX (See) entries in the current authority record by selecting headings to update and running a report to update the headings.

To update bibliographic record headings, do the following.

While displaying an authority record, click the Global Authority Change helper.

The following information displays for the current authority record.

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Authority ID

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Authoritative term (the 1XX tag)

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Each 4XX tag

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For each 4XX heading, the number of matches in the authority indexes

The following update selections appear.

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Mark Unauthorized and Unmark Authorized Entries – Click this radio button to update the catalog. The delivered default is to not update the catalog.

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Generate Records That Are To Be Changed (Test Mode) – Click this radio button to generate a list of how many and which headings will be changed by the update report.

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Maximum Titles to Process – Type the number of titles to process. This value defaults to 500 titles.

After making selections, click OK, and the wizard schedules the update report to run ASAP for the current authority record.

Click Cancel to close the helper and not schedule the report.

View the updated records using the Review Global Authority Change Reports Helper.

Important Considerations When Using this Helper

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All improper headings of the bibliographic records examined by this helper will be updated. The helper does not warn you about all possible headings that could be changed.

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The count displayed for each heading is not a count of the number of bibliographic entries that will be updated. It is a count of the maximum number of bibliographic entries that could be updated by the report. This number may or may not be relevant. For example, there is an authorized term ”Funke, Cornelia Caroline” and the unauthorized term is ”Funke, Cornelia.” All four title records in the database use the authorized term; no records use the unauthorized term. When you run this helper for the ”Funke, Cornelia Caroline” heading in the authority record, the helper reports four headings for ”Funke, Cornelia.” The reason is because the helper searches for the 4XX term ”Funke, Cornelia” and finds matches in ”Funke, Cornelia Caroline.”

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By default, the Global Authority Change helper is delivered unselected in the wizard behavior properties. For example, you are modifying the following authority record.

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150 Animals450 Animal kingdom450 Beasts450 Wildlife

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When you run the Change Invalid Headings by Authority report, all records in the database that contain the unauthorized entries ”Animal kingdom,” ”Beasts,” and ”Wildlife” will be modified to the authorized entry ”Animals.” Additionally, any subheadings, such as ”Beasts|zCanada” will be updated to ”Animals|zCanada.”