Subscription information is used to specify information such as the expected number of copies and the serial expiration date. Additionally, this tab maintains a link for ordering and claiming functions. In the Display Serial Control wizard, see also the information on the Order History and Siblings tabs. In the display wizard, the Subscription tab is not selected to display by default. When the Subscription tab does display, order information always displays if the serial control is associated with an order.
The Subscription tab contains the following fields.
| • | Copies to Receive |
| • | Expiration Date |
| • | Fiscal Cycle Cycle |
| • | Library |
| • | Line Item Number |
| • | Number of Issues |
| • | Order ID |
| • | Vendor ID |
When creating or modifying serial controls, you can click the Order History Tab: Serial Control to add or modify any order linking or sibling linking information. A vendor cannot be modified from the subscription tab while the control is linked to an order. If a serial control is already linked to a vendor or an order, and you link the serial control to an order or replace the order, the subscription vendor is automatically updated to the vendor used by the order.
For additional information, go to Linking Controls to Either Orders or Vendors.
The following fields are defined for the Subscription tab.
This field displays the number of copies of each issue expected. The default is set to one copy. This field is governed by property default information, and may be set up for editing by certain users.
If your system is configured to use distributions, the sum of all the Copies Expected fields on the Distribution tab of the serial control record should equal the Copies to Receive value on the Subscription tab. The serial control must be saved before changing the Copies Expected when the number of Copies to Receive changes, so the following message appears.
The number of copies to receive has been changed.You must save your changes before you can work with distributions.
The expiration date field contains the date the subscription for the serial terminates. The default value is NEVER. Use the Calendar gadget to select a specific expiration date.
This field identifies a particular funding period. The funding period may be in quarters, calendar years, or fiscal years.
Serial control records (controls, vendors, predictions, claims) are assigned to a library. Which libraries may display your library’s serial control records is governed by the Serial Display Libraries attribute of the Library policy. Which libraries may maintain your library’s serial control records is governed by the Serial Maintenance Libraries attribute of the Library policy.
In serial control, Line Item # is the label used to identify the order line. When linking an order to a Subscription tab, a single line order will be automatically filled in with the value one. If multiple lines are associated with the order you are linking, you will be prompted to select from a list of line numbers.
This field displays the number of issues expected over the course of one subscription. This value typically corresponds to the number of issues received during a publication cycle.
This field uniquely identifies a single order record.
Each master vendor record is assigned a unique identifier (ID). This identifier is used throughout acquisitions and serials WorkFlows to help you quickly identify the vendor. Use the Browse Vendor gadget to search a vendor ID.
Related topics
© 2006, 2014 SirsiDynix