FAQs: Serial Records in the e-Library Display

How do I update MARC holdings to appear in the catalog?

A serial control record may be created or modified so that when items are checked in MARC holdings records will be created for display in the catalog.

In a single library, if the Automatically Update MARC Holdings check box in the OPAC Display tab is selected when a control is created, a MARC Holdings record is automatically linked to the serial control record, and the holdings are automatically updated as issues are received. If the control is created and this check box is not selected, a MARC Holdings record must be linked to the serial control record. This may be done using the Link to Serial Holdings Record helper.

In a multiple library setting when distributions are used, MARC holdings are updated the same way as in a single library. However, in order to add holdings for a particular call number as issues are received, the Update MARC Holdings Records check box in each distribution to be updated must also be selected.

How do I get received issues to be added as volumes and copies to the catalog?

A serial control record may be created or modified so that when items are checked in they will be added to the catalog as volumes and call numbers with individual item IDs.

In a single library, the control may be set to add some or all of the issues received to the catalog using Copies to Add to Catalog in the OPAC Display tab of the serial control record.

In a multiple library setting when distributions are used, each defined library or location distribution record may be set to add some or all of the issues received for that distribution in Copies to Add to Catalog on the Distribution tab.

The call number for each issue for which an item is created in the catalog is determined by combining the base call number in the control record with the issue’s numeration or chronology.

If you are printing spine labels on receipt, only the base call number is printed on the label for the copy.

How do I get Recently Arrived latest issue notes to appear in the catalog?

A serial control record may be created or modified so that the specific issue identification (chronology, enumeration, or both) is added to a special note field of the bibliographic record. This note field, which appears in the catalog as Recently Arrived, is usually the 599 entry.

Recently arrived issues appear by setting the Number of Most Recently Arrived Issues to Display as a Note on the OPAC Display tab of the serial control record.

You may determine how the issue appears by setting Form of Name to Display to either Enumeration, Chronology, or Both.

Each time an issue is checked in, its name is added to the beginning of the Recently Arrived entry. The control record monitors the number of issue names in the 599 entry and drops off the oldest name when the specified number of issues appears in the entry. In a multilibrary setting when distributions are used, a Recently Arrived note is added for each defined distribution.

After serial issues are checked in, the copies appear in the catalog with duplicate analytics in the call numbers. What could be happening?

In this instance, the analytic contains enumeration, but no dates. The serial control record has been set up with the Enumeration chronology type. If you select Both as the form of the name to display in the catalog, then the analytics will appear twice.

For example:

IMF V.1 V.1
IMF V.2 V.2
IMF V.3 V.3

To correct this display, select Enumeration as the form of name to display. As new serial issues are checked in, the analytic will only appear once.

Related topics 

OPAC Display Tab

Link to Serial Holdings Record Helper

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