The Email Addresses gadget helps you to specify a list of email addresses. This gadget is typically used when you want to send copies of a finished report or a pipe-delimited report file to library staff.
To create a list of email addresses
| 1 | Click the Email Addresses gadget. |
| 2 | In the Enter Email Address field, type the recipient’s email address (for example, marysmith@thelibrary.org). If your email system is configured to recognize only the portion of the email address that precedes the at sign (@), you may type that portion only for those users. If you want to send the report to a user outside your system, you must type the email address in its entirety. |
| 3 | Click Add. |
| 4 | Repeat steps 1 and 2 for all of the email addresses you want to enter. Each email address may contain up to 80 characters. You may type a total of 256 characters in the Enter Email Address field. |
If you make a mistake, or want to remove an email address from the list, select the email address under List Selected and click Remove.
| 5 | When you have finished creating the list of email addresses, click OK. |
If you are sending a notice type report, addresses typed into the Enter Email Address field will receive the entire report, including all notices. To send individual notices to users with email addresses in their user records, you must select the Auto Email to Recipients with Email Addresses in Their Patron Record check box under Printing/Distribution when scheduling a new report.
| 6 |
The list of email addresses you create with this gadget is not retained. You must create the email address list again when you customize another report.
The Enter Email Address field character limit is 256 characters, including separators between email addresses. You will not be permitted to add more email addresses once the maximum character limit is reached.
Single quotes in an email address are acceptable when viewing, printing, or emailing a finished report.
For example, o’connor@newlibrary.org.
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