The Vendor Cycle Information tab displays the following information in a table format. The fields displayed may vary depending on which wizard is used.
| • | Fiscal Cycle |
| • | Order Claim Period |
| • | Order Cancel Period |
The following fields are defined for the Vendor Cycle Information tab.
Each vendor cycle must be identified by a fiscal cycle that specifies the chronological period to which this vendor cycle belongs. Since this can be a 1-5 digit number (such as 2004 or 12004, 22004, 32004, and so on), it doesn’t matter how your funding period is set up; quarters, semesters, calendar years, or fiscal years.
When defining fiscal cycles for vendors, it is possible to use two digits to represent a year, such as 99 for 1999 or 00 for 2000. However, a fiscal cycle naming scheme of 00 to represent the year 2000 displays as a single zero in the Fiscal Cycle fields. To a computer, the number 00 is treated the same as the number 0. The extra zero is considered superfluous and is not stored. Any two-digit number starting with a zero will be created the same way; for instance, the fiscal cycle 01 would be stored and displayed as 1. Storing the fiscal cycle as a single zero does not affect data retrieval, but the display inconsistency can be confusing to library staff. For this reason, it is recommended that two-digit numbers starting with zero should not be used for fiscal cycle names. Instead, the full four-digit year should be used, such as 2000. For sites which name fiscal cycles to span years, names such as 20001 are recommended to represent years such as 2000-2001.
The Order Claim Period field specifies the number of days that an order can be outstanding before SirsiDynix Symphony generates a claim. When purchase orders are generated by reports, SirsiDynix Symphony sets the date to claim based on the number of days set in this field.
The Order Cancel Period field specifies how many days to wait before you terminate the order sent to the vendor. When purchase orders are generated by reports, SirsiDynix Symphony sets the date to cancel based on the number of days set in this field.
© 2006, 2014 SirsiDynix