When a specific vendor cycle is displayed, the Invoices tab lists the invoices that are associated with that particular vendor and fiscal cycle. The following information appears in a table. Invoice totals appear at the top of the table.
| • | Amount Invoiced |
| • | Amount Paid |
| • | Date Created |
| • | Date Invoiced |
| • | Date Modified |
| • | Invoice ID |
| • | Invoice Lines |
| • | Lines Paid |
| • | Native Amount Invoiced |
| • | Native Amount Paid |
| • | Quantity |
| • | Quantity Paid |
Click the Invoice ID column header to sort invoices in ascending or descending order. You can change the order of the fields by clicking a column header and dragging it to a new position.
From each Invoice ID listed, a secondary window with detailed invoice information that includes the invoice’s basic dates and amounts, specific line item information, and extended information may be displayed. Only invoices that are linked directly to the vendor are displayed. For more information, go to the Invoice Records topic.
The following fields are defined for the Invoices tab for vendors.
This is the total amount of money billed to the library on invoices created at the workstation that has not yet been paid to the vendor. The Amount Invoiced includes all invoices associated with the vendor, whether or not they have been linked to an order. Once an order amount is invoiced, it is no longer encumbered.
This is the total amount paid across all invoice lines of the order. SirsiDynix Symphony automatically maintains the amount as invoices are created, removed, and processed.
This is the date the order was created.
This is the date the order was invoiced.
This field contains the date the record was last modified. This information is automatically updated by the system. NEVER is the value for records not modified since creation.
When an invoice is created, you may type any number or name in this field up to 20 characters. The invoice ID does not have to be unique; only the combination of the invoice ID and the vendor ID must be unique. Your system may be configured to generate automatic invoice IDs in the absence of an actual invoice ID from the vendor.
Note: Invoice IDs must not contain spaces.
When the Invoices tab of an orderline is displayed, the Invoice ID display button will display the complete invoice, including all of the orderlines. Alternately, the Line display button will display only the invoice information and the specific invoice line associated with the displayed orderline.
When an invoice is displayed, the number of invoice lines for that particular invoice is displayed.
This is the total number of paid invoice lines.
When an invoice is displayed, this field displays the total amount invoiced across all invoice lines of the order. If the vendor currency is not the same as the native currency, this field contains the amount in the library’s native currency.
When an invoice is displayed, this field displays the total amount paid across all invoice lines of the order. If the vendor currency is not the same as the native currency, this field contains the amount in the library’s native currency.
This field displays the number of items invoiced across all invoice lines.
This is the total number of invoiced items paid for across all invoice lines.
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