When a specific fund cycle is displayed, the Invoices tab lists the invoices that are associated with that particular fund and fiscal cycle. The following information appears. Additionally, the Display Invoiceline Tool is available for viewing detailed information about a selected invoice line.
| • | Amount |
| • | Date |
| • | Invoice ID |
| • | Line |
Click the Invoice ID column header to sort invoices in ascending or descending order.
From each Invoice ID listed, a secondary window with detailed invoice information that includes the invoice’s basic dates and amounts, specific line item information, and extended information may be displayed. Only invoices that are linked directly to the fund are displayed. For more information, go to the Invoice and Invoice Line Records topic.
The following fields are defined for the Invoices tab for funds.
This field contains the amount for the specified invoice line. When entering an invoice, this field is required.
The invoice date field contains the date of a particular invoice line. This date may be the date printed on the vendor’s invoice. When creating an invoice line, today’s date is the default in the date field. You may type this date as any MM/DD/YYYY date, the value NEVER, or the value TODAY.
When an invoice is created, you may type any number or name in this field up to 20 characters. The invoice ID does not have to be unique; only the combination of the invoice ID and the vendor ID must be unique. Your system may be configured to generate automatic invoice IDs in the absence of an actual invoice ID from the vendor. Note Invoice IDs must not contain spaces.
When the Invoices tab of an orderline is displayed, the Invoice ID display button will display the complete invoice, including all of the orderlines. Alternately, the Line display button will display only the invoice information and the specific invoice line associated with the displayed orderline.
When an invoice line is created, the invoice line field contains the number or name for the first line on the invoice. This is a required field. This can be a number like 1, a number-letter combination like 3B, or a word like SHIPPING or TAX up to ten characters. When entering an invoice line, do not put any punctuation at the end of the invoice line number.
When an invoice is paid, the Line field allows you to identify an individual line to pay, or you can select ALL from the to pay all lines on the invoice at once. If you leave this field blank, SirsiDynix Symphony assumes that you are paying Line 1 of the invoice. When the Invoices tab of an orderline is displayed, the Line display button will display only the invoice information and the specific invoice line associated with the displayed orderline. Alternately, the Invoice ID display button will display the complete invoice, including all of the orderlines.
Related topics
Invoice and Invoice Line Records
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