Audit information will be stored every time a fund budget is created, modified or updated with information specific to the fund cycle.
The Audit Trail tab displays the following fields.
| • | Operation Type |
| • | Previous Amount |
| • | New Amount |
| • | Source Fund |
| • | Destination Fund |
| • | Date Created |
| • | User ID |
| • | Station Library |
| • | Archived Entry |
This field displays what type of budget operation was performed on this fund: Create, Replace, Increase, Decrease or Transfer.
This field displays the fund's budget amount before it was changed (created, replaced, increased, decreased, or transferred).
This field displays the fund's budget amount after it was changed (created, replaced, increased, and so forth).
A transfer creates two audit trail entries: one for the Source Fund and one for the Destination Fund.
e.g. transfer of $5 from FUND 1/fund cycle 2009 to FUND 2 / fund cycle 2010.
For FUND 1 audit trail entry, the Destination Fund will display "FUND 2/2010".
For FUND 2, the Source Fund will display "FUND 1/2010".
For other types of operations, other than transfer, these fields are empty.
A transfer creates two audit trail entries: one for the Source Fund and one for the Destination Fund.
e.g. transfer of $5 from FUND 1/fund cycle 2009 to FUND 2 / fund cycle 2010.
For FUND 1 audit trail entry, the Destination Fund will display “FUND 2/2010.”
For FUND 2, the Source Fund will display “FUND 1/2010.”
For other types of operations, other than transfer, these fields are empty.
This field contains the date the fund record was created. This field is automatically populated when a fund record is created.
This field displays the ID of the user who modified the budget amount.
This read-only field displays the library at which the workstation user logged in. This station library is also referred to as the source library.
This field only displays if set in session settings to display, and will display data only if audit trail information was previously archived.
Archived entries are previous extended information audit trail entries that have been saved to the new audit trail database by running the Delete Selected Fund Extended Info report and have been loaded back in to the system.
Note: There are differences between the data that was previously archived and the data that is now archived in the audit trail database. Because of these differences, some fields may not contain values. In these instances, the full message of the “old” extended information audit trail is saved to Archived Entries.
For transfers, since the fiscal cycles are unknown, the Destination Fund / Source Fund fields will only display the fund IDs, not the fiscal cycles.
Previous amounts were not previously recorded for Replace, Increase and Decrease operations, therefore, these fields will remain empty. New Amount will be empty for Increase and Decrease operations, and Station library, which was also not previously recorded, will remain empty.
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